Project Assistant (Migration Health Division)

Annex 3: SVN LA10/2022/02.2

Open to Internal and External Candidates

Position Title              : Project Assistant (Migration Health Division)

Duty Station               : Vientiane, Lao PD

Classification              : G4

Type of Appointment : Special Short-Term Graded 9 months with possibility of extension - full time 40hpw

Estimated Start Date : As soon as possible

Closing Date              : 7 March 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The International Organization for Migration (IOM) is committed to the principle that safe and orderly migration benefits migrants and society and is essential for achieving the Sustainable Development Goals (SDGs). As a global intergovernmental organization, IOM supports the Member States to effectively manage the various challenges related to migration. IOM contributes towards the physical, mental, and social well-being of migrants, enabling them and host communities to achieve social and economic development. IOM has been working in Lao People’s Democratic Republic (PDR) since 2002 and has established a fully operational mission since the country became a member-state in June 2018.

Health Project Assistant serving as a dynamic driver both technical support implementation and administration has the role and responsibilities across three elementary streams of project activity implementation, project management support, and project administration support.

Core Functions / Responsibilities:

1. Ensure timely and quality implementation of activities, including training, refresher training, facilitation of meetings, regular updates and visits, participation in monitoring and evaluation activities included field monitoring and related task based on IOM’ standard, for example, attendance sheet, pre and post-test results, to fulfil IOM, donor and UN Country Team (UNCT) reporting requirements.
2. Assist the National Project Officers in strengthening the relationship and coordinating the effective implementation of project activities with government partners, UN agencies, civil society organizations, and private sectors at the technical level;
3. Participate in internal and external meetings as well as project activities as assigned and assist in interpretation; provide inputs on mainstreaming migration issues, advocating for migrants rights, and forwarding IOM’s mandate;
4. Assist in verifying, screening, and detailed checking of the partner financial reports and supporting documents, tracking the submissions of financial and narrative reports by the project partners, and alert partners to upcoming deadlines to ensure timely submissions
5. Assist in ensuring the project team, and partners comply with donor(s) and organization financial and other relevant management guidelines and policies
6. Assist National Project Officer to control financial planning and reimbursements / payments
7. Regularly contribute to reflection and review process of team performance.
8. Provide support on administrative and logistic tasks to ensure effective implementation of Health migration activities, in coordination with relevant IOM units in Lao PDR mission and other relevant missions/ regional office;
9. Prepare timely draft/keep track/follow up on official letters to the government-related departments
10. Strictly practice all required safety and security policies and administration policies and procedures related to documentation work.
11. Be the focal person for Health Unit in the absence of the National Health Project Officer
12. Support communications team and ensure any visibility and publication aligned with donor and IOM branding and marking requirements;
13. Assist in drafting social media content (Facebook, Twitter, etc.) related to Migration Health activity.
14. Assist in ensuring the project activity, and partners comply with donor(s) and organization financial and other relevant management guidelines and policies
15. Undertake duty travel relating to project activities, as required
16. Perform such other duty as may be assigned

Required Qualifications and Experience

 Education

• Completed High School diploma from an accredited institution, with four years of relevant experience preferably in similar roles;
• or Bachelor’s degree in Social Sciences, or other related fields with two years of relevant professional experience

Experience and Skills

• At least two years of experience in migration.
• Knowledge of the immigration issues in Lao PDR is an advantage
• Experience in working closely with the government sector, non-government sectors, and the UN Agencies;
• Good interpersonal skills and ability to maintain trust and good working relationships with counterparts;
• Experience in organizing and coordinating workshops and training;
• Proven drive for results and effective administrative/logistics management;
• Experience in managing and coordinating workshops and training;
• Commitment to the Prevention of Sexual Abuse and Exploitation (PSEA).
• Good computer knowledge in MS office packages.
• Familiarity with financial and business administration.
• Good communication and negotiation skills.
• Team-work-oriented, capacity to work independently with minimal supervision.
• Ability to work well under pressure and to keep deadlines.
• Willingness to travel to remote areas.
• Sound and proven understanding of internal and international migration issues in Lao PDR.
• Knowledge of the United Nations system is an advantage

 Languages

Fluency in English and Lao (Oral & Written). Fluency in other languages may be an asset.

Required Competencies

IOM’s competency framework can be found at this link.

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-today challenges.

Core Competencies – behavioural indicator level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

IOM is committed to a diverse and inclusive environment.

This post is subject to local recruitment. Only those holding a valid residence and work permit for Laos, PDR will be eligible for consideration.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

At the time of recruitment, all candidates must disclose any known relative or spouse who works for IOM. Candidates may also be required to provide documentary evidence of academic degree(s), professional licenses, and proof of no criminal records as relevant to the requirements of the position advertised.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa and authorizations by the concerned Government, where applicable.

Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM on or after 15 November 2021. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

How to apply:

Interested candidates are invited to submit their application including, a motivation letter, CV and duly completed IOM Personal History Form (PHF) in English via e-mail, LaoHR@iom.int no later than 07 March 2022 (midnight), referring to this advertisement by quoting SVN LA10/2022/02.1 - Project Assistant – (Migration Health Division) in the subject line. For an application to be considered valid, IOM only accepts duly completed PHF (4 pages)

Only shortlisted candidates will be contacted.